Conference

A traditional method ideally suited to transmitting information, expertise and insight to a large audience.

Prepare early: identify and approach speakers, book a venue, share and advertise widely
Identify a Chairperson to ensure that you keep to time on the day, to introduce speakers and to facilitate discussion
Allow plenty of time in the programme for breaks and networking
Where possible include a mix of didactic and interactive activities (see Workshops or Lightning Talks) to ensure your audience are not just sat listening all day
Consider how to engage your virtual audience (see Twitter or Blogging)
Consider how to ensure that your delegates commit to actioning, changing or doing something as a result of their attendance and learning

Barriers

Requires substantial time commitment (travel and attendance) and alternative arrangements (caring or work) for people to attend a day long event

Can be expensive if delegates are required to travel to one central location

Can be quite a passive experience for the audience if there are not enough interactive elements

Can help the host organisation or project expand their network (see Network Building)

Can provide access to experts and information to a large number of people

Administrative skills to book venue, liaise with speakers and attendees and follow up afterwards

Organisation skills and good time keeping

Graphic facilitator, videographer or note-taker to capture day

Accessible venue with wifi and refreshments

Number of actions completed as a result of learning or contacts made on the day

Number of attendees

Number of new contacts and stakeholders identified as a result of the day